Sponsor's Guide

We have prepared this checklist for you to ensure your successful participation. Please follow this guide and share any required information in this form:

Event key info:

  • Audience: 500+ in-person participants.

  • Date: August 31st to September 2nd, 2026.

  • Location: Hyatt Regency, Austin, US.

  • About: Airflow Summit is the annual conference for the worldwide Apache Airflow community and users, and for anyone interested in AI workflows, ML, and data pipelines.

  • Multi-day Program over 3 days:

    • Monday, August 31: Keynotes, talks, exhibition floor, and event reception.
    • Tuesday, September 1: Keynotes, talks, workshops, and exhibition floor.
    • Wednesday, September 2: Keynotes, talks, workshops, and exhibition floor.

  • Three focused tracks:

    • Builder Track: Hands-on Airflow building, scaling, and operating reliable pipelines.
    • Data & AI Applications Track: Using Airflow to power analytics, ML, and AI workflows.
    • Data Strategy Track: Organizational strategy, governance, and scaling Airflow long-term.

  • Event floor plan:


Share your information

  • Share your logo and URL

  • Share the information of all the people attending the event

Speakers, booth attendees, and attendees of the sponsored talk/workshop.

Share your content

  • Share your session information (Platinum and Gold sponsors)

The sponsored sessions are 25-minute talks and up to 90-minute workshops. Title, abstract, and speaker info (name, email, bio, and photo). (Speakers will receive a guide detailing all the information related to their participation.)

Submit the proposal here: https://sessionize.com/airflow-summit-2026/

  • Share your Job Offers

A section on the Airflow Summit event website and in the event chat will be dedicated to publishing and promoting job offers related to Apache Airflow or other data roles.

Promote your participation in the event

  • Share that you are participating in the Airflow Summit

Use our promotional media kit, including posts, promotional assets, and social media channels. You are welcome to request additional assets as needed.

Register and ensure your stay

You have free passes and discounts; invite your clients and your organization. Register on the event website using the code shared with you via email.

  • Platinum: 5 passes, 25% discount on additional passes.

  • Gold: 4 passes, 20% discount.

  • Silver: 2 passes, 15% discount.

  • Bronze/Startup: 1 pass, 10% discount.

  • Community/Talent: 1 pass, 10% discount.

  • Book your hotel

We have a special rate at the Hyatt Regency Austin (event venue), with limited capacity. Please book as soon as possible: https://www.hyatt.com/events/en-US/group-booking/AUSRA/G-AIRF

Prepare your participation

  • Confirm your booth location and space on the Exhibition Floor

Your booth number will be emailed to you.

All tables will be dressed with black conference linen and will have access to power.

  • Platinum: 6’ x 30” table with/ 2 chairs, and a cocktail table. Allowed to place a booth or back wall.

  • Gold: 6’ x 30” table with/ 2 chairs. Allowed to place a booth or back wall.

  • Silver: 6’ x 18” table w/ 2 chairs. Allowed to place a back wall.

  • Bronze/Startup: 6’ x 18” table w/ 2 chairs. Allowed to place rollup banner.

  • Airflow Demos: Cocktail table. Allowed to place rollup banner or screen

*This layout is for reference only and may be subject to changes


  • Hire swag and equipment

    • If you need printed materials or swag, we recommend working with local Austin vendors such as the following:

Rocket Banners: Full-service digital printing and custom sign shop with 20 years of experience delivering high-quality indoor and outdoor prints backed by expert design support.

🔗 https://www.rocketbanners.com/

Pork Chop Screen Printing: Specializes in custom T-shirt screen printing, embroidery, and personalized apparel, with over 20 years of experience delivering high-quality work at reasonable prices.

🔗https://www.porkchopscreenprinting.com/

  • If you need to rent audio or video equipment, you can order it from our AV vendor. Click here to order from Encore. For any questions, please contact: Olivia Porter, olivia.porter@encoreglobal.com, mobile: 512-777-8964

  • Ship your swag and/or equipment.

Please arrange for your swag and/or materials to be shipped to the hotel no more than 3 days before the event. Shipping information:

  - Airflow Summit 2026
  - C/O Hyatt Regency Austin
  - 208. Barton Springs Road, Austin, TX 78704
  - Brianna Saldivar
  - August 31 -  September 2 
  - <Box __ of  __ >

Please share your tracking information with us. If you require a different delivery date or have specific delivery instructions, please contact us in advance.

  • Request to include swag in the participants’ kit.

Please let us know if you are sending any swag that needs to be included in the participants’ kits. (Platinum, Gold, and Silver benefits).

Event setup

  • Enter your equipment into the venue

If you plan to introduce special equipment (anything other than computers), or big boxes and banners on the event day, please enter through the hotel service entrance located on the southern side of the building, accessible through the driveway off Barton Springs Rd.

  • If you will use an external vendor to set up your booth, please ask them to provide a COI and share it with us.
  • Pick up your badge(s)

The check-in desk will be open on Sunday, August 30th, from 4:00 PM to 6:00 PM.

  • Invite your clients/leads to the “AMA” lunch with Airflow PMCs

We will share a registration list with you before the event, so you can identify and invite your guests. Please share their names with us before the 2nd day of the event. The number of seats for each sponsorship level is as follows:

  • Platinum: 6 spots
  • Gold: 5 spots
  • Silver: 4 spots

*Please note that there is no space for sponsors at this lunch.

  • Set up your space

You are welcome to set up your space on Sunday, August 30, from 12:00 PM to 8:00 PM. Exhibition hours will be confirmed once the event program is finalized.

During the event

  • Scan the participants’ information using the QR code on their badges.

The QR code in the badge is a Contact card in a standard format (vCard) including: name, email*, company, role, and country. You can scan it with your phone or tablet. Your device will open to the app you configured to manage Contacts.

If you are interested in having all the contacts in a database, we invite you to download the Badger Scan app. Here’s a brief tutorial of how it works 👉 BadgerScan Tutorial explaining how you can export your list of contacts to a CSV file. Download the app:

Apple Store link
Apple Store link

  • Join the Apache Airflow Community Slack at apache-airflow.slack.com to communicate during the event.

#airflow-summit-general - general event announcements and reminders.

#airflow-summit-support - If you need any assistance, please contact us in this channel.

After the event

  • Receive the participant’s contact information (depending on sponsorship level) and the event report

Contact us

If you need more information about the different sponsorship levels, you can find it in the Prospectus

If you need help or have any questions, please contact us: